This section contains an entire stand-alone attendance policy for an imaginary company. It is a no-fault policy based on the industry-standard twelve-month rolling design, incorporating the best practices and features from a variety of competing designs. It balances the use of rewards and penalties to motivate employees in a consistent manner. We believe it to be a comprehensive, fair and effective approach to controlling absenteeism.
This policy could be used as-is, or it could be further customized to your needs.
Acme Tools – Attendance Policy
Regular attendance is critical to the success of Acme Tools. Employees are expected to be at work on-time on all scheduled days, and work through their appointed schedule. Arriving to work late or not at all puts undue strain on the rest of the employees, negatively affecting morale and the quality of everyone’s work.
While perfect attendance should be everyone’s goal, we realize that some absenteeism is unavoidable. This attendance policy is designed to treat employees equitably and consistently. Employees will receive points for unexcused absenteeism, and will be disciplined only when absenteeism becomes excessive.
Employees who maintain perfect attendance are an asset to Acme Tools, and will be rewarded as per the Perfect Attendance Policy, discussed below.
1. Excused Absences
The following reasons will be considered excused, and will not carry any points:
- Jury Duty
- Court appearance
- Workers Comp
- Hospital Stay
- Military Duty
- Long term Disability
- Short term Disability
Vacation leave is subject to the Vacation plan as discussed in the employee handbook. Bereavement is limited to 3 days upon death of an immediate family member. Absences of more than one day for the same illness will be considered a single occurrence, and will carry only one point. Illnesses of more than three days require proper documentation.
2. Unexcused Absences
All absences not mentioned above will be considered unexcused. If you are going to be absent from work for any reason, you must call your supervisor within one hour of the start of your shift. Failure to do so will constitute a “No Call/No Show” and will carry two points on the Attendance Policy.
Employees earn points for missing work according to the following scale:
- Tardy (up to 2 hours): 1/2 Point
- Tardy (greater than 2 hours): 1 Point
- Early out (up to 2 hours): 1/2 Point
- Early out (greater than 2 hours): 1 Point
- Absent 1 Point
- No Call/No Show 2 Points
3. Corrective Action
Corrective action will be administered according the following table. Note that employee point balances are based on a rolling 12-months. If you are absent today, for example, that absent remains on your record until its own anniversary date the following year.
- 4 Points Documented Verbal Warning
- 6 Points Written Warning
- 8 Points Three-day unpaid suspension
- 10 Points Termination
Employees will be notified in writing of a policy violation within five working days of that violation.
4. Probationary Policy for New Hires
Employees in their initial 90 days are considered “probationary” by Acme Company, and are subject to a stricter policy than permanent employees. Corrective action will occur as follows:
- 2 Points in first 90 Days Probationary Warning
- 4 Points in first 90 Days Probationary Dismissal
5. Perfect Attendance
Perfect attendance is defined as not missing any scheduled hours in a consecutive 90 calendar day period, except for the following exceptions: Jury, Court Appearance, FMLA, Bereavement, Vacation, or Suspension. The ninety day period begins the day following an unexcused absence.
- 90 Days of perfect attendance $25 Cash Bonus
Employees that complete a calendar year of perfect attendance will receive an additional award of $100.
- Calendar year perfect attendance $100 Bonus
6. Chronic Absenteeism
Employees that chronically carry very high point balances are a detriment to the company. The following clause is an attempt to address that problem:
- Any employee receiving two Suspensions (two 8-point violations) within a rolling twelve-month period will be terminated.
7. Missed Punch policy
Employees are required to punch in with their own badge every scheduled day. If you forget your badge, or fail to punch for any other reason, your supervisor will punch you in. You will not be charged a point, but “missed punches” will be tracked, and if you have three missed punches in a calendar month, you will receive a formal “Missed Punch Warning”. An employee receiving two “Missed Punch Warnings” in a rolling twelve-month period will be terminated.
8. Voluntary Resignation
If you are absent for three consecutive days without notice from you or a family member, it will be considered a voluntary resignation.